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SOJOURNS
FAQ/HELP

Eligibility Requirements

Q: Is there a Letter of Intent (LOI) required prior to applying to the program?

A: Yes, the first step of the application process is to submit a Letter of Intent (LOI) no later than February 1, 2018 at 12:00 p.m. PST.

Q: How will I know if I have been invited to submit a Full Proposal?

A: You will be contacted by the foundation by February 16, 2018 indicating the status of your LOI.

Q: I currently do not have another leadership award but the $90K will not cover 1/2 of my salary. I will need to make up the difference through other sources; likely other sponsored research projects. Can I spend 50% of my time on this project and get my full 50% salary covered with other sponsored sources?

A: Yes. As long as 50% of your time is allocated to your project and leadership plan, the other funding for your salary can come from elsewhere. Your institution is required to submit a letter of support regarding the 50% time commitment.

Q: May I increase the faculty salary support to 60% (grant allows 50%)?

A: Yes

Q: Does an applicant need to dedicate 50% of their time to the specific proposed project? Or is the applicant allowed to work on other palliative care aligned projects as long as they have 50% of protected time in research?

A: The applicant’s home institution will be required to submit a letter signed by a director confirming that at least 50% of the applicant’s time will be dedicated to the Sojourns Scholar Leadership Program.

Q: What is a Mentor?

A: A mentor is a coach, guide, tutor, facilitator, counselor and trusted advisor. A mentor is someone willing to spend their time and expertise to guide the development of a colleague.

Q: What is a Mentee?

A: A mentee is a student, protégé, apprentice and eager learner. A mentee seeks advice in order to grow personally and/or professionally.

Q: May I have co-mentors? One mentor would be for the program development piece, and another for the specific topic, e.g. COPD, since the first mentor does not work in COPD and the project is COPD-related.

A: Yes. They would both be expected to submit a letter of support per the requirements. Please combine the two letters into one Word or PDF document and upload into the system when you submit your application.

Q: What do the reviewers expect to see in a mentorship plan?

A: The mentorship plan might include a description of the purpose of the mentor relationship; the format of the mentoring (i.e. phone, in-person meetings, etc.); and a proposed timeline or outline of specific topics that will be addressed.

Q: Does the mentor need to work in palliative care or could s/he be from another field?

A: The mentor can be from another field. Her/his letter should describe how they will mentor you and their qualifications for helping you achieve your goals.

Q: Does the mentor need to be an advanced practice nurse since I am an advanced practice nurse?

A: No. The mentor should be someone who has the expertise and experience to help you on your project and career development plan. He or she should also be available and committed to mentoring you.

Q: I have completed a 5 year NIH K23 award. Am I too far along in my career to apply?

A: Not necessarily. Some questions that you might ask yourself before applying are: “How will a Sojourns Scholar Leadership Award help me to become a national leader in the field? How will my project and leadership development plan elevate my career to the next level?”

Q: I have another leadership award and the grant will end in June. I will no longer have this grant funding at the time that a Sojourns Award would potentially begin. Does that make me ineligible to apply this cycle?

A: The Scholars grants begin December 1 in the year of the program cycle, which makes you eligible to apply. You should provide the status of your current award or grant funding in your application.

General questions

Q: Can this program have 2 Project Investigators (PI's)?

A: No, projects should not have two PIs. Each grant is awarded is to one individual.

Q: Can projects be started earlier than the program’s grant start date?

A: The Foundation requests that all grants begin December 1, 2018.

Q: What address should be used to address the Foundation in the letters of support and who should the letter be addressed to?

A: Please address the letter:

Cambia Health Foundation
200 SW Market St
Portland, OR 97201

Q: I hope my project will be longer than two years, so I am not sure what to put for project end date. Do you have any suggestions?

A: The grant is for two years beginning December 1, 2018. Your project may be part of a larger effort that will last longer than two years but the grant period and related funding can only be spent during the two-year grant period per the Letter of Agreement. The foundation does allow for a grant time extension if necessary once the grant is awarded. The grant extension policy will be reviewed with Scholars once the grant is in place.

Q: When will the Scholars be selected and when will the award commence?

A: Those selected will be notified in November 2018 after the Cambia Health Foundation Board meeting has taken place. Grant awards begin December 1.

Q: I work for a for-profit employer? Am I still eligible to apply?

A: No, as a charitable foundation our grants are designated for qualifying 501 (C) (3) organizations.

Budget

Q: May I provide a small stipend in the budget to my mentors for their research?

A: No. We expect that the mentor relationship be “pro-bono.” Under the “professional development” category, grant funds may be used to pay for a coach or a consultant on the project. However, a paid coach or consultant would not qualify as a mentor. We believe that paying a mentor would drastically change the relationship and purpose of mentoring.

Q: May I include travel to conferences in my professional development line item?

A: Your professional development may include travel to meetings. Per the budget guidelines, professional development costs can include: expenses for such purposes as taking classes, hiring a coach, leadership and/or implementation science training, and attending conferences. The budget for professional development should not exceed $3,500 per year.

Q: The program announcement states required travel dates for an in-person interview in Portland, Oregon as well as the Leadership Conference later in the year. Please confirm if these are costs that should be included in the proposal budget.

A: You do not need to include these costs in your budget. Travel to and from Portland for the interview and/or Sojourns Scholar Leadership Summit will be paid by the Foundation.

Q: Should the requested amount be the total amount of the two year program budget (but not more than $180,000)?

A: Yes, the request amount should not be greater than $180,000.

Q: Do you prefer the budget be uploaded as an Excel worksheet or PDF?

A: PDF or excel is acceptable – the system will allow for either.

Q: May I include statistical support (hourly rate) in the budget?

A: Yes. This should fall under the “personnel” section of the budget per the guidelines.

Q: Aside from salary support for the Project Investigator, what other costs would be appropriate to include in the budget, (e.g. research assistant support, project supplies)?

A: The “Budget Guidelines” tab in the budget template provides details about appropriate and/or permitted expenses related to Personnel, Project-related expenses, Professional Development and Indirect costs.

Q: Is the budget for all elements of the project (including salary for other personnel), or just for my salary and leadership development expenses?

A: Yes, the budget should account for all of the project expenses, including personnel and your leadership development activities.

Q: Would you like to see a narrative budget justification accompany the line item budget?

A: We do not require a budget narrative, but it is helpful to the reviewers if you provide one.

Q: Can the program fund salary of ancillary staff/personnel other than the Project Investigator?

A: Yes. We understand that some projects may need additional staff in order to be implemented, but would not want to see a large portion of the grant going to other people. The purpose of the grant is for the individual to conduct a project that will have impact on the field of palliative care on a national level and advance the individual’s career, and help her/him to become a national leader in the field.


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